Questions and answers
What does it cost?
50 kr per meeting room per month excl. VAT, invoiced yearly in advance. Companies, users and bookings are unlimited.
Does two-factor authentication cost extra?
No. Two-factor authentication with an authenticator app and backup codes is included. You can require it for administrators or for everyone.
How do you stop one company hogging the rooms?
The administrator sets rules: hours per company over 30 days, max length per booking, how far ahead people can book, max upcoming bookings, and a cap on peak hours. No-shows release the room, and repeated no-shows lead to a temporary block.
What if a company needs more than its quota?
An employee can request an exception with a reason. The slot is held until the administrator approves or declines. Administrators can also book outside the rules themselves.
What's the break at the end of a booking?
Every booking includes a short break, usually 5 minutes. Book 10:00–11:00 and the meeting ends at 10:55, so the room is ready for the next one at 11.
Can employees use their work account?
Yes, with Google (including Google Workspace) or with email and password. Microsoft 365 users sign in with email and password.
Do bookings show up in our calendars?
Yes. Each booking is sent as a calendar invite that works in Outlook, Google Calendar and Apple Calendar. Changes and cancellations update the invite.
Can we have several addresses?
Yes. Each location has its own rooms, opening hours and closures, and rules can be adjusted per location and per room.
We already have a booking system. Can we switch?
Yes. We'll help you migrate. Tell us what you use today, and we'll move your rooms, companies and users over with you.
Can we book through an AI assistant?
Coming soon. bookroom.dk is getting an MCP server (Model Context Protocol, an open standard for connecting AI assistants to other systems). Employees will be able to ask e.g. Claude or ChatGPT to find and book a free room. The coworking space turns it on, each company's admin decides what the assistant may do, and the usual rules apply.
Who owns the data?
The coworking space is the data controller and bookroom.dk is the data processor. The terms are in the data processing agreement.
Ready to try it?
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